- 26 November 2010: 58 members
- 10 Dezember 2011: 81 members
- 28 November 2012: 105 members
10 members have left since 2010.
As mentioned in the previous report, accounting was now switched to a web-based system, which administers all contacts of the society and integrates bookings and membership. As part of the process, transaction costs were added to the book-keeping and membership fees demanded much more effectively.
The new accounting system allows for live monitoring of bookings and transactions:
Movements on nominal accounts, compare financial year/calendar year and budget:
|Account||Budget 2012||01.09.2011 - 31.08.2012||01.01.2012 - 28.11.2012|
|0900 Acquisition of assets||24.788,59 EUR||24.788,59 EUR|
|0901 AfA||-4.019,66 EUR||-4.019,66 EUR|
|4010 WMF Grant||131.200,00 EUR||- EUR|
|4031 Direct donations public||10.799,09 EUR||2.320,00 EUR|
|4032 Direct donations anonymous||4.552,06 EUR||420,00 EUR|
|4040 Donations (manual booking)||4.373,07 EUR||3.687,90 EUR|
|4051 membership fees (automatic booking)||110,00 EUR||245,00 EUR|
|4052 membership fees (manual booking)||1.565,00 EUR||685,00 EUR|
|7011 Wikimania||15.000,00 EUR||-17.246,81 EUR||-14.299,08 EUR|
|7012 Wikimedia Conference||1.200,00 EUR||-4.086,23 EUR||-3.145,78 EUR|
|7013 Literature scholarship||1.500,00 EUR||-1.972,88 EUR||-1.028,71 EUR|
|7014 Wiki Loves Monuments||7.000,00 EUR||-13.701,19 EUR||-5.790,58 EUR|
|7015 Photography projects Austria||13.000,00 EUR||-3.069,56 EUR||-5.305,04 EUR|
|7016 International aid||3.500,00 EUR||-1.282,34 EUR||-1.282,34 EUR|
|7017 International Wikimedia editorial meetings||4.000,00 EUR||-1.039,76 EUR||-1.039,76 EUR|
|7018 WikiConvention||3.500,00 EUR||23.704,71 EUR||-1.309,52 EUR|
|7019 Materials for promoting voluneering||9.000,00 EUR||- EUR||- EUR|
|7020 Admont Monastery / Wikisource project||5.000,00 EUR||-3.441,86 EUR||-3.441,86 EUR|
|7021 Infrastructure and programming project||6.500,00 EUR||-8.159,73 EUR||-1.825,30 EUR|
|7022 Library project||4.600,00 EUR||- EUR||- EUR|
|7111 School and university projects||5.000,00 EUR||-33,24 EUR||-2.033,24 EUR|
|7112 Public relations / Adverstising material||6.000,00 EUR||-7.189,84 EUR||-6.092,82 EUR|
|7113 GLAM / Open Content||3.500,00 EUR||- EUR||-2.000,00 EUR|
|7200 Open budget||5.000,00 EUR||- EUR||- EUR|
|7210 Community budget||26.000,00 EUR||-5.884,22 EUR||-6.140,65 EUR|
|7211 Photographic equipment||-17.158,00 EUR||-17.158,00 EUR|
|7520 General meeting||1.800,00 EUR||-1.768,40 EUR||- EUR|
|7710 Office rent and equipment||4.250,00 EUR||- EUR||-4.187,50 EUR|
|7720 Legel expenses||1.500,00 EUR||-3.553,08 EUR||-2.653,08 EUR|
|7730 Internal IT||800,00 EUR||-5.276,90 EUR||-4.089,28 EUR|
|7740 Office supplies||1.350,00 EUR||-52,66 EUR||-52,66 EUR|
|7750 Administration and office management||12.000,00 EUR||-2.484,50 EUR||-5.371,31 EUR|
|7760 Accounting||6.600,00 EUR||-1.099,60 EUR||-1.099,60 EUR|
|7771 Banking fees||-1.054,38 EUR||-805,11 EUR|
|7772 Capital returns tax||-151,35 EUR||-146,97 EUR|
|7773 Interests||605,41 EUR||587,68 EUR|
|7780 Internal communication||400,00 EUR||-2.055,30 EUR||-2.064,86 EUR|
|7790 Insurances||-1.048,88 EUR||-1.501,74 EUR|
|7800 Work of the board||-3.780,06 EUR||-3.510,50 EUR|
|7999 Other expenses||-2.329,90 EUR||-1.667,00 EUR|
|9021 Advancements||-182,20 EUR||0,00 EUR|
Movements on nominal accounts, compare financial year/calendar year and budget:
|Account||01.09.2011 - 31.08.2012||01.01.2012 - 28.11.2012|
|Credit card||-2.565,63 EUR||0,00 EUR|
|General checking account (Krentschker)||7.028,46 EUR||-61,74 EUR|
|General savings account (Krentschker)||55.497,27 EUR||5.383,39 EUR|
|Grant checking account (Krentschker)||4.523,15 EUR||-108.409,09 EUR|
|Grant savings account (Krentschker)||75.000,00 EUR||10.000,00 EUR|
On the 20 and 21 April the board Wikimedia Austria met in Graz in order to consult about the future of the society, its strategic goals, annual aims and work out a structure and its realisation. We were resolved to set the framework for the next three years (2012-2015).
After gathering tasks and activities, we set up the following portofolios:
*Society - Infrastructure / Organisaiton (Operational processes and activities)
*International work - Conference scholarships / Chapters cooperation aid / Project coordiation
*Community work - Content: promotion of content production for Wikimedia projects / Community building: trust etc.
*External - Cooperation with like-minded organisations / Lobbying / Scientific work / Educaitonal work / GLAM etc.
The discussion showed rather clearly that:
- Community work is of pivotal importance for us and already a very successful part of the society's work. This is our main goal (50% weighting).
- External affairs were barely a part of our work while they support the main goal in many ways. We would like to expand this important area and therefore make it an auxiliary goal (30% weighting).
- International work is also an auxiliary goal, since it supports the main goal in various areas (Wikimania scholarships, Wiki Loves Monuments) and we're part of an international movement (20% weighting).
- The society needs to be sized and positioned according to these aims and is therefore an infrastructural goal.
In order to do justice to our current size and organisational level, we're focusing on one central goal, namely community work. This main goal is being aided by two auxiliary goals, external and international work. These two areas have to be seen as additional aims that support and complement our main goal. Coming from this we have defined yearly goals including measures for the different areas, which we want to achieve. This last part was the most time and effort consuming during the discussions.
Afterwards we took up discussion on the shape and form of our organisational structure that would be necessary to achieve the above mentioned goals and to run the society. This culminated in a first job description for a secretery. The plan is to initially distribute the workload to this position and part time manpower or further positions developed by the secretary. This way the society's work can be stabilised and set on an ongoing, continuous basis. This is intended to develop the foundation for the work of the coming years.
The details can be found in a somewhat rudimental form at http://mitglieder.wikimedia.at/Projekte/Zukunft. The raw material for this document can be sighted at http://mitglieder.wikimedia.at/Projekte/Zukunft/Protokoll as a protocol.
After a job advertisement in the newspapers "Standard", "Presse" and "Kleinen Zeitung" there was a several stages long selection process for the selection of a secretary. Finally Claudia Garad from Stuttgart was awarded the position. She moved to Vienna and dedictes herself from 1 October 2012 to the buliding up of our office there. Ruben Demus continued to work on a service contract, supporting several projects, including Wiki Loves Monuments 2012, the Ortsbildmesse, assisting municipalities, Photography workshops and school projects. The development of our staff was welcomed by the Wikimedia Foundation, the FDC however mentioned that our staff needs to gather more experience and should be expanded further. Wikimedia Sweden, for instance, has three permanent positions in the WLM/GLAM/Outreach sphere and hires additional support on service contracts. At Wikimedia Austria we are aiming at developing our backoffice capabilities in our office in Vienna as a first phase.
The Fundraising Certificate (Spendengütesiegel) is a quality seal for organisation collecting donations in Austria and guarantees quality standards, transparency and control. Its aim is to improve the security and trustworthiness of fundraising campaigns. In order to be allowed to use the seal, WMAT has to be audited yearly by an independent chartered accountant. There are seven auditing areas including the "correctness of financial accounting", the "integrity of the fundraising promotion and the responsibility for its regulation" as well as the the "statutable and designated use of donations", i.e. according to what was annouced during the funraising process. In total the organisaiton applying has to fulfill 35 criteria checked by a list of more than 300 quesitons in order to receive the „Spendengarantie-Ausweis“ badge of the Austrian chamber of chartered public accountants and tax consultants (Kammer der Wirtschaftstreuhänder - KWT). WMAT has submitted the necessary documentation which is currently being checked.
Regulation on Travel Expenses
Never before since the founding of our society in Austria have so many people participated in activities relating to Free Knowledge as in 2012. This doesn't always take place in the place thy live, oftentime volunteers were travelling across Austria and beyond. As part of their engagement they sacrifice their time and energy for the common cause. Having this in mind it is more than appropriate if the society supports them when it comes to travel expenses, which are sometimes a considerable part of the total cost of participation.
Travel expenses financing requests were already on the increas in 2011. In order to be predictable and fair vis-à-vis the volunteers and to be able to repsonsibly handle funds, the board adopted a travel expenses by-law in January 2012. Some details were improved in the course of the year, overall the expectations were confirmed and we now have a more simple and more balanced way to distribute the funds in this crucial area for the success of our society.
Even if Wikimedia Austria can't itself become active in the yearly Wikimedia fundraising campaign, there are numerous other possiblities and situations to bid for support. In order to use these potentials in the best possible way, Wikimedia Austria is as of this year member of the Funraising Association of Austria (Fundraising Verband Austria - FVA). The FVA is an information and networking platform for non-profit organisaitons. Especially the annual Fundraising Congress is an excellent opportunity to to keep up with latest developments and trends, get inspiried and gather contacts in this sector. This year our secretary Claudia Garád was able to attend this event for WMAT. As part of our membership we are granted access to important basic knowledge and information about strategic financial planning.
Wikimedia Austria became member of the ICANN in 2012 and was therefor accredited as a "At-large Structure" what made them a member of the "At-large Community".
The ICANN (Internet Corporation for Assigned Names and Numbers) is an international organisation primarily dealing with the granting of names (Domains) and addresses (IP-Adresses) on the internet. While the ICANN is not doing this by itself it delegates the tasks to regional and national registrars. Therefor ICANN is mainly monitoring and setting up requirements for them, what makes ICANN one of the leading authorities of the internet and its regulation. This sets ICNAN partially in direct competition to other authorities such as IETF, IEEE (technological standards) and ITU (conventional telecommunication infrastructure).
Since the ICANN became independent from the United States Department of Commerce it has got a so-called "multiple stakeholder"-structure, which means, that it is holded and controlled by various pressure groups, such as governments, the economy and the society (where the "At-large structure" is situated).
As a member of the ICANN Wikimedia Austria now has full access to the work of the ICANN, is able to participate there and is via the internal mailinglists informed about recent discussions regarding the "internet government". The main reason for WMAT to become a member of the ICANN was our interest in topics regarding neutrality and open accessibility to the internet, which is important to ensure that the society is still able to influence the development of the internet, because the society still runs the Wikimedia projects. Until now WMAT is not taking an aktive part in the ICANN because the organisation is larger and more complex than the Wikimedia-movement, additionally there is a lack of time for the participation on larger events such as WSIS, IGF and EuroDIG. WMATs commitment at the ICANN is free of costs and in the long term. The main task is at the moment to monitor processes and discussions and give notice, if any interesting topics are coming up.
WMAT is represented at the ICANN by Manuel Schneider and Kurt Kulac. Manuel is already active at the ICANN for WMCH and since 2010 board member of the EURALO (European Regional At-Large Organisation).
- Application for accommodation at the ICANN by WMAT (17.1.2012)
- ICANN-Announcement of the accommodation of WMAT as the 162th ALS (25.4.2012)
Wiki Women Camp
Regarding to a study of the Wikimedia Foundation in 2010 one of the main problems of the Wikimedia-movement at the moment is a lack of female editors. Therefor various concepts have been elaborated and activities have been set up to change this fact.
One of these activities was the WikiWomenCamp in Buenos Aires, Argentina from 23rd to 25th of May 2012, which should take influence on the direct activities of the women as well as beeing a strategy meeting for further thoughts. Some involved female Wikimedians organised this conference especially for women. As a part of this organisation they had a look at all countries examining the situation for women there:
Wikimedia Austria was supporting this conference with an ammount of 5.000 EUR to enable female Wikimedians from Austria to participate in the conference. Unfortunately despite various announcements and invitations at the public mailinglists, the website and WMATs internal Wiki there was no interested participant from Austria. In addition WMAT hold an ammount of 2.000 EUR for the conference, which was given to WMDE by the organisers to support additional participants by an international scholarship.
In the end 23 participants met for three days at Buenos Aires and disussed in 16 Workshops and meetings about the lack of female editors in the Wikimedia-projects and how to solve this problem.