Internal Affairs

Membership

  • 26 November 2010: 58 members
  • 10 Dezember 2011: 81 members
  • 28 November 2012: 105 members

10 members have left since 2010.

Finances

As mentioned in the previous report, accounting was now switched to a web-based system, which administers all contacts of the society and integrates bookings and membership. As part of the process, transaction costs were added to the book-keeping and membership fees demanded much more effectively.

The new accounting system allows for live monitoring of bookings and transactions:

http://www.wikimedia.at/wmse/audit/public

Movements on nominal accounts, compare financial year/calendar year and budget:

Account Budget 2012 01.09.2011 - 31.08.2012 01.01.2012 - 28.11.2012
0900 Acquisition of assets 24.788,59 EUR 24.788,59 EUR
0901 AfA -4.019,66 EUR -4.019,66 EUR
4010 WMF Grant 131.200,00 EUR - EUR
4031 Direct donations public 10.799,09 EUR 2.320,00 EUR
4032 Direct donations anonymous 4.552,06 EUR 420,00 EUR
4040 Donations (manual booking) 4.373,07 EUR 3.687,90 EUR
4051 membership fees (automatic booking) 110,00 EUR 245,00 EUR
4052 membership fees (manual booking) 1.565,00 EUR 685,00 EUR
7011 Wikimania 15.000,00 EUR -17.246,81 EUR -14.299,08 EUR
7012 Wikimedia Conference 1.200,00 EUR -4.086,23 EUR -3.145,78 EUR
7013 Literature scholarship 1.500,00 EUR -1.972,88 EUR -1.028,71 EUR
7014 Wiki Loves Monuments 7.000,00 EUR -13.701,19 EUR -5.790,58 EUR
7015 Photography projects Austria 13.000,00 EUR -3.069,56 EUR -5.305,04 EUR
7016 International aid 3.500,00 EUR -1.282,34 EUR -1.282,34 EUR
7017 International Wikimedia editorial meetings 4.000,00 EUR -1.039,76 EUR -1.039,76 EUR
7018 WikiConvention 3.500,00 EUR 23.704,71 EUR -1.309,52 EUR
7019 Materials for promoting voluneering 9.000,00 EUR - EUR - EUR
7020 Admont Monastery / Wikisource project 5.000,00 EUR -3.441,86 EUR -3.441,86 EUR
7021 Infrastructure and programming project 6.500,00 EUR -8.159,73 EUR -1.825,30 EUR
7022 Library project 4.600,00 EUR - EUR - EUR
7111 School and university projects 5.000,00 EUR -33,24 EUR -2.033,24 EUR
7112 Public relations / Adverstising material 6.000,00 EUR -7.189,84 EUR -6.092,82 EUR
7113 GLAM / Open Content 3.500,00 EUR - EUR -2.000,00 EUR
7200 Open budget 5.000,00 EUR - EUR - EUR
7210 Community budget 26.000,00 EUR -5.884,22 EUR -6.140,65 EUR
7211 Photographic equipment -17.158,00 EUR -17.158,00 EUR
7520 General meeting 1.800,00 EUR -1.768,40 EUR - EUR
7710 Office rent and equipment 4.250,00 EUR - EUR -4.187,50 EUR
7720 Legel expenses 1.500,00 EUR -3.553,08 EUR -2.653,08 EUR
7730 Internal IT 800,00 EUR -5.276,90 EUR -4.089,28 EUR
7740 Office supplies 1.350,00 EUR -52,66 EUR -52,66 EUR
7750 Administration and office management 12.000,00 EUR -2.484,50 EUR -5.371,31 EUR
7760 Accounting 6.600,00 EUR -1.099,60 EUR -1.099,60 EUR
7771 Banking fees -1.054,38 EUR -805,11 EUR
7772 Capital returns tax -151,35 EUR -146,97 EUR
7773 Interests 605,41 EUR 587,68 EUR
7780 Internal communication 400,00 EUR -2.055,30 EUR -2.064,86 EUR
7790 Insurances -1.048,88 EUR -1.501,74 EUR
7800 Work of the board -3.780,06 EUR -3.510,50 EUR
7999 Other expenses -2.329,90 EUR -1.667,00 EUR
9021 Advancements -182,20 EUR 0,00 EUR


Movements on nominal accounts, compare financial year/calendar year and budget:

Account 01.09.2011 - 31.08.2012 01.01.2012 - 28.11.2012
Credit card -2.565,63 EUR 0,00 EUR
General checking account (Krentschker) 7.028,46 EUR -61,74 EUR
General savings account (Krentschker) 55.497,27 EUR 5.383,39 EUR
Grant checking account (Krentschker) 4.523,15 EUR -108.409,09 EUR
Grant savings account (Krentschker) 75.000,00 EUR 10.000,00 EUR


Strategy

On the 20 and 21 April the board Wikimedia Austria met in Graz in order to consult about the future of the society, its strategic goals, annual aims and work out a structure and its realisation. We were resolved to set the framework for the next three years (2012-2015).

After gathering tasks and activities, we set up the following portofolios:

*Society - Infrastructure / Organisaiton (Operational processes and activities)
*International work - Conference scholarships / Chapters cooperation aid / Project coordiation
*Community work - Content: promotion of content production for Wikimedia projects / Community building: trust etc.
*External - Cooperation with like-minded organisations / Lobbying / Scientific work / Educaitonal work / GLAM etc.

The discussion showed rather clearly that:

  • Community work is of pivotal importance for us and already a very successful part of the society's work. This is our main goal (50% weighting).
  • External affairs were barely a part of our work while they support the main goal in many ways. We would like to expand this important area and therefore make it an auxiliary goal (30% weighting).
  • International work is also an auxiliary goal, since it supports the main goal in various areas (Wikimania scholarships, Wiki Loves Monuments) and we're part of an international movement (20% weighting).
  • The society needs to be sized and positioned according to these aims and is therefore an infrastructural goal.

In order to do justice to our current size and organisational level, we're focusing on one central goal, namely community work. This main goal is being aided by two auxiliary goals, external and international work. These two areas have to be seen as additional aims that support and complement our main goal. Coming from this we have defined yearly goals including measures for the different areas, which we want to achieve. This last part was the most time and effort consuming during the discussions.

Afterwards we took up discussion on the shape and form of our organisational structure that would be necessary to achieve the above mentioned goals and to run the society. This culminated in a first job description for a secretery. The plan is to initially distribute the workload to this position and part time manpower or further positions developed by the secretary. This way the society's work can be stabilised and set on an ongoing, continuous basis. This is intended to develop the foundation for the work of the coming years.

The details can be found in a somewhat rudimental form at http://mitglieder.wikimedia.at/Projekte/Zukunft. The raw material for this document can be sighted at http://mitglieder.wikimedia.at/Projekte/Zukunft/Protokoll as a protocol.

Denis Barthel

Staff

Fundraising Certificate

Regulation on Travel Expenses

Fundraising Congress

Projects

ICANN

Wiki Women Camp

Photography Project

Photography Workshop Nuremberg

Photography Workshop Vienna

Wikipedia Get-together of the Biology Editorial Team

Hackathon Berlin

Solanaceaen Congress

WikiCup and Writing Contest

Wiki TV

Book Scanner Project

LinuxTag

Wikimania Scholarships

Ortsbildmesse

WikiCon

Wiki Loves Monuments

Wiki takes Oberes Murtal

Zedlerpreis

Wiki Loves Memories

Support Slovakia

Open Week Graz

Wikimeet Lower Austria

Wikimeet Innsbruck

Linux Day

QRpedia

Landtag Project

University and School Projects

UIBK Biology Project

FH Vorarlberg

Wikipedia School Projects

Literary Scholarships

Business Cards and E-Mail

Presentations

GLAM

Activities so far

GLAM Wiki Camp, London, September 2012

Task Force

International Cooperation

Finance Meeting, Paris

Wikimedia Conference, Berlin

State of the Chapters

Wikimedia Chapters Association

Knowledge Sharing Among Chapters

CiviCRM

Chapter-selected Board Seats

Austrian-Swiss Cooperation

Wikimania, Washington D.C.

Wikimedia Chapters Association

Fund Dissemination Committee

Public Relations (Selection)

Future: Outlook and Ideas

Vienna Office

Wiki Loves Public Art

Wiki Loves Plants