Archiv/2012-Annual-Report

Internal Affairs

Membership

• 26 November 2010: 58 members
• 10 Dezember 2011: 81 members
• 28 November 2012: 105 members

10 members have left since 2010.

Finances

As mentioned in the previous report, accounting was now switched to a web-based system, which administers all contacts of the society and integrates bookings and membership. As part of the process, transaction costs were added to the book-keeping and membership fees demanded much more effectively.

The new accounting system allows for live monitoring of bookings and transactions:

http://www.wikimedia.at/wmse/audit/public

Movements on nominal accounts, compare financial year/calendar year and budget:

Account	Budget 2012	01.09.2011 - 31.08.2012	01.01.2012 - 28.11.2012
0900 Acquisition of assets		24.788,59 EUR	24.788,59 EUR
0901 AfA		-4.019,66 EUR	-4.019,66 EUR
4010 WMF Grant		131.200,00 EUR	- EUR
4031 Direct donations public		10.799,09 EUR	2.320,00 EUR
4032 Direct donations anonymous		4.552,06 EUR	420,00 EUR
4040 Donations (manual booking)		4.373,07 EUR	3.687,90 EUR
4051 membership fees (automatic booking)		110,00 EUR	245,00 EUR
4052 membership fees (manual booking)		1.565,00 EUR	685,00 EUR
7011 Wikimania	15.000,00 EUR	-17.246,81 EUR	-14.299,08 EUR
7012 Wikimedia Conference	1.200,00 EUR	-4.086,23 EUR	-3.145,78 EUR
7013 Literature scholarship	1.500,00 EUR	-1.972,88 EUR	-1.028,71 EUR
7014 Wiki Loves Monuments	7.000,00 EUR	-13.701,19 EUR	-5.790,58 EUR
7015 Photography projects Austria	13.000,00 EUR	-3.069,56 EUR	-5.305,04 EUR
7016 International aid	3.500,00 EUR	-1.282,34 EUR	-1.282,34 EUR
7017 International Wikimedia editorial meetings	4.000,00 EUR	-1.039,76 EUR	-1.039,76 EUR
7018 WikiConvention	3.500,00 EUR	23.704,71 EUR	-1.309,52 EUR
7019 Materials for promoting voluneering	9.000,00 EUR	- EUR	- EUR
7020 Admont Monastery / Wikisource project	5.000,00 EUR	-3.441,86 EUR	-3.441,86 EUR
7021 Infrastructure and programming project	6.500,00 EUR	-8.159,73 EUR	-1.825,30 EUR
7022 Library project	4.600,00 EUR	- EUR	- EUR
7111 School and university projects	5.000,00 EUR	-33,24 EUR	-2.033,24 EUR
7112 Public relations / Adverstising material	6.000,00 EUR	-7.189,84 EUR	-6.092,82 EUR
7113 GLAM / Open Content	3.500,00 EUR	- EUR	-2.000,00 EUR
7200 Open budget	5.000,00 EUR	- EUR	- EUR
7210 Community budget	26.000,00 EUR	-5.884,22 EUR	-6.140,65 EUR
7211 Photographic equipment		-17.158,00 EUR	-17.158,00 EUR
7520 General meeting	1.800,00 EUR	-1.768,40 EUR	- EUR
7710 Office rent and equipment	4.250,00 EUR	- EUR	-4.187,50 EUR
7720 Legel expenses	1.500,00 EUR	-3.553,08 EUR	-2.653,08 EUR
7730 Internal IT	800,00 EUR	-5.276,90 EUR	-4.089,28 EUR
7740 Office supplies	1.350,00 EUR	-52,66 EUR	-52,66 EUR
7750 Administration and office management	12.000,00 EUR	-2.484,50 EUR	-5.371,31 EUR
7760 Accounting	6.600,00 EUR	-1.099,60 EUR	-1.099,60 EUR
7771 Banking fees		-1.054,38 EUR	-805,11 EUR
7772 Capital returns tax		-151,35 EUR	-146,97 EUR
7773 Interests		605,41 EUR	587,68 EUR
7780 Internal communication	400,00 EUR	-2.055,30 EUR	-2.064,86 EUR
7790 Insurances		-1.048,88 EUR	-1.501,74 EUR
7800 Work of the board		-3.780,06 EUR	-3.510,50 EUR
7999 Other expenses		-2.329,90 EUR	-1.667,00 EUR
9021 Advancements		-182,20 EUR	0,00 EUR

Movements on nominal accounts, compare financial year/calendar year and budget:

Account	01.09.2011 - 31.08.2012	01.01.2012 - 28.11.2012
Credit card	-2.565,63 EUR	0,00 EUR
General checking account (Krentschker)	7.028,46 EUR	-61,74 EUR
General savings account (Krentschker)	55.497,27 EUR	5.383,39 EUR
Grant checking account (Krentschker)	4.523,15 EUR	-108.409,09 EUR
Grant savings account (Krentschker)	75.000,00 EUR	10.000,00 EUR

Strategy

On the 20 and 21 April the board Wikimedia Austria met in Graz in order to consult about the future of the society, its strategic goals, annual aims and work out a structure and its realisation. We were resolved to set the framework for the next three years (2012-2015).

After gathering tasks and activities, we set up the following portofolios:

*Society - Infrastructure / Organisaiton (Operational processes and activities)
*International work - Conference scholarships / Chapters cooperation aid / Project coordiation
*Community work - Content: promotion of content production for Wikimedia projects / Community building: trust etc.
*External - Cooperation with like-minded organisations / Lobbying / Scientific work / Educaitonal work / GLAM etc.

The discussion showed rather clearly that:

• Community work is of pivotal importance for us and already a very successful part of the society's work. This is our main goal (50% weighting).
• External affairs were barely a part of our work while they support the main goal in many ways. We would like to expand this important area and therefore make it an auxiliary goal (30% weighting).
• International work is also an auxiliary goal, since it supports the main goal in various areas (Wikimania scholarships, Wiki Loves Monuments) and we're part of an international movement (20% weighting).
• The society needs to be sized and positioned according to these aims and is therefore an infrastructural goal.

In order to do justice to our current size and organisational level, we're focusing on one central goal, namely community work. This main goal is being aided by two auxiliary goals, external and international work. These two areas have to be seen as additional aims that support and complement our main goal. Coming from this we have defined yearly goals including measures for the different areas, which we want to achieve. This last part was the most time and effort consuming during the discussions.

Afterwards we took up discussion on the shape and form of our organisational structure that would be necessary to achieve the above mentioned goals and to run the society. This culminated in a first job description for a secretery. The plan is to initially distribute the workload to this position and part time manpower or further positions developed by the secretary. This way the society's work can be stabilised and set on an ongoing, continuous basis. This is intended to develop the foundation for the work of the coming years.

The details can be found in a somewhat rudimental form at http://mitglieder.wikimedia.at/Projekte/Zukunft. The raw material for this document can be sighted at http://mitglieder.wikimedia.at/Projekte/Zukunft/Protokoll as a protocol.

Denis Barthel

Staff

After a job advertisement in the newspapers "Standard", "Presse" and "Kleinen Zeitung" there was a several stages long selection process for the selection of a secretary. Finally Claudia Garad from Stuttgart was awarded the position. She moved to Vienna and dedictes herself from 1 October 2012 to the buliding up of our office there. Ruben Demus continued to work on a service contract, supporting several projects, including Wiki Loves Monuments 2012, the Ortsbildmesse, assisting municipalities, Photography workshops and school projects. The development of our staff was welcomed by the Wikimedia Foundation, the FDC however mentioned that our staff needs to gather more experience and should be expanded further. Wikimedia Sweden, for instance, has three permanent positions in the WLM/GLAM/Outreach sphere and hires additional support on service contracts. At Wikimedia Austria we are aiming at developing our backoffice capabilities in our office in Vienna as a first phase.

Fundraising Certificate

The Fundraising Certificate (Spendengütesiegel) is a quality seal for organisation collecting donations in Austria and guarantees quality standards, transparency and control. Its aim is to improve the security and trustworthiness of fundraising campaigns. In order to be allowed to use the seal, WMAT has to be audited yearly by an independent chartered accountant. There are seven auditing areas including the "correctness of financial accounting", the "integrity of the fundraising promotion and the responsibility for its regulation" as well as the the "statutable and designated use of donations", i.e. according to what was annouced during the funraising process. In total the organisaiton applying has to fulfill 35 criteria checked by a list of more than 300 quesitons in order to receive the „Spendengarantie-Ausweis“ badge of the Austrian chamber of chartered public accountants and tax consultants (Kammer der Wirtschaftstreuhänder - KWT). WMAT has submitted the necessary documentation which is currently being checked.

Regulation on Travel Expenses

Never before since the founding of our society in Austria have so many people participated in activities relating to Free Knowledge as in 2012. This doesn't always take place in the place thy live, oftentime volunteers were travelling across Austria and beyond. As part of their engagement they sacrifice their time and energy for the common cause. Having this in mind it is more than appropriate if the society supports them when it comes to travel expenses, which are sometimes a considerable part of the total cost of participation.

Travel expenses financing requests were already on the increas in 2011. In order to be predictable and fair vis-à-vis the volunteers and to be able to repsonsibly handle funds, the board adopted a travel expenses by-law in January 2012. Some details were improved in the course of the year, overall the expectations were confirmed and we now have a more simple and more balanced way to distribute the funds in this crucial area for the success of our society.